How to Fill Government Job Online Application Form?

How to fill Government Job Online Application Forms?

Government Jobs are the most sought-after career option in India for most young job seekers. In India, Government Jobs provide respect, long-term secured stability and career progression, and also several other benefits which can make you lead your life happier and prosperous.

Without any doubt, government jobs are the best career choice as per the majority of job seekers.

These are steps generally involved in Government Jobs Recruitment Process in India:-

• Government Issues Government Job notification
• Asking candidates to apply on or before the last date 
• The online application is filled in fixed dates
• Generally, the application fee is accepted little after the last date online application submission
• You take a printout of the system generated 
• You Appear in the Recruitment Examination (Preliminary and/or Main)
• Appear for the interview if the written examination is cleared
• Wait for the result.
• Join the Government Job if selected

Governments in India, whether Central or State, generally, ask for applications from suitable candidates either through offline methods or by online methods.  The offline method is being used less and less nowadays and generally, all government job application processes are shifting to complete online systems.

Earlier, when the government started the online system, they have a partial online application system whereas the application form to be submitted online but needs to send its print out to the concerned department on or before the last date. In this system application fee still being asked by bank Demand Draft and/or Indian Postal Order.

But as most job applications are now filly online in which not only application is submitted online but the application fee is also submitted online. Moreover, there is no need to send system generated printout of the online government job application by post.

Government Job Recruitment Process

Well, sadly there is a lengthy process involved in Government Jobs in India whether it Central Government Jobs by UPSC, SSC, IBPS or direct recruitment by particular department/ organisation/ institute OR State Government jobs by State Public Service Commission (PSC) or by any other particular department/organisation, Recruitment by Armed forces (Army, Navy, Air Force) or Para-Military Forces (BSF, CISF, CRPF, SSB, Assam Rifles, ITBP) or Police OR Recruitment in Public Sector Units (PSU) or Recruitment in Indian Universities/Institutes under Central or State Government OR in Indian Courts or by IBPS for Banking Recruitment.

Therefore, It is a lengthy process and you may miss something or other in the whole process. You have to very cautious while understanding and filling the application form for a particular government job notification.

Here is the common guidelines/procedure for filling up the application form on the websites of various government recruitment agencies or on the website of the respective department/organisation.

The candidates should be well aware or know all the technicalities and difficulties before apply online for any position whether it is for clerk or officer. A little mistake in the application may ruin your career and break your dream to do the job in Government Sector.

Following are cautious steps and approaches to fill government job application forms –

1. Make Scanned and Photocopies of Documents Ready

At first, before applying, candidates must ensure that they have all eligibility documents scanned in the PDF format as well as photocopies, scanned passport size photograph, and scanned copy of signature for the purpose of uploading on the official website. Also before uploading documents, kindly see the permissible type and size of the documents and photographs/images.

2. Read Government Job Advertisement Carefully

Please read the government job vacancy advertisement carefully and understand the instructions given for requirements, the procedure of applying to it, application fee details, closing dates, etc. Also please keep safe this advertisement with you in safe custody, there may be many finer points in the advertisement which you may need to understand at a later stage.

3. Registration on the Recruitment Website

Almost all online application form submission websites require you to first register yourself at the site. Basic information like name, email, date of birth, mobile numbers are generally required in this process. Provide all the fields and get registered.

4. Valid E-mail ID/Mobile Number

Always provide a valid mobile number and email ID on the application form for future communication because this address plays a very important role to receive your roll number, admit card, and result. The email id should be valid and active till the date of receiving admit card and final selection. Most of the agencies and Government departments send it by email.  Always check your spam mail folder for the recruitment exam notification if any is send on your valid email id.

5. Fill Application Form by Yourself

Candidates are suggested to fill the online application form with confidence and should fill it only by the candidates him/her self as there are so many formalities and queries in the application form which the only candidate can understand.

A minor mistake could result in your application being rejected.  However, you can take the help of any of your friends, colleague, parents, etc. in understanding and completing the filling up of the application form.

6. Choose the correct category

Make sure that you are choosing the right category and position. Sometimes application form is for various posts and positions and you should carefully select the position for which you would like to apply.

Many times candidates fill the wrong category which is difficult to change at a later stage. Also, some application forms do not provide a facility to modify the content at a later stage.

7. Filling Personal details

Fill up all the columns of the application form with the required personal details. The information which you have entered must same as in the certificates.

If there is some conflict between them then you should have proof of changing and legal compliance as required by the Government agency or department. Male/Female (sex) and the date of birth details are prone to error, therefore fill the application form very carefully.

8. Fill correct  and complete details

Candidates must ensure that no column should be left blank. As all the columns are required to fill up by the candidates but sometimes if the column does not belong to you then write N/A. Please clearly mention all additional details like your birth date, sex, age, citizenship, education records, qualification and other specifications.

The information should be matched with your qualification certificates and other documents like Aadhar etc.

9. Take Print-out of application form

After successfully filling in all respect, take a soft copy in PDF in your record and also take a print out of duly filled application form for sending it at the concerned offices if required and for your future references.

The print out should be taken with a good quality printer only.

10. Clarify all doubts

If any types of the problem arise regarding filling any section of the application form, don’t be hesitate to ask from your seniors, teachers or friends but don’t write any meaningless entry because partially filled applications forms will be summarily rejected.

Generally in the government recruitment document, they provide details of help desk etc. to clear your doubts if any OR detailed instructions are provided along with a recruitment advertisement document.

11. Apply before the Last Date

Most of the candidates submit the online application form on the last date of application. Never do that!

With Thousands Or Lakhs of candidates applying for the same government job on the last date of submission of application brings in excessive load on a website.

At times due to this reason some technical fault occurs and it hampers the submission of application forms online.

Sometimes, you may be busy with something on the last day or you may forget to fill the application form, and then you may lose an important job.

12. Use Laptop/Desktop Only

Never use Smart Phone for Applying: It is no always. Never use a smartphone to apply for any government job. It is advisable to use desktops or laptops for applying for any government job. Smartphones sometimes can go through technical glitches which can bring in hurdles in the way of your application process.

Best Practices for Online Filling of Application Form

So if you follow all the above-mentioned points while filling the online application for a particular government job or in general, your application will not be rejected. Apart from it, there are some more general and special instructions for the applicant with respect to the online filling of the application form. You can call this Best practice for filling the online application form –

• Apply online well in advance without waiting for the last date of submission of online application form. 
• The candidates belonging to reserved categories who wish to apply against the post meant for General Category should deposit the application fee as prescribed for General Category. They should also ensure that they fulfill all eligibility conditions meant for General Category candidates. 
• Please read the instructions and procedures carefully before you start filling the Online Application Form and check all the particulars filled up in the application form after getting the printout to ensure the correctness of information. 
• Candidates are advised to fill their application form carefully such as Name, Father’s/Mother’s name, Date of Birth and Category, Qualification, marks, obtained passing year, photo, Signature, details & fee, etc.  
• Candidates are required to upload all documents as required. After checking and ensuring the correctness of all particulars and documents, the candidate should finally submit the application. Many a time, no application/request for change of any particular shall be entertained by the recruiting agency.
• The candidate should fill in all details while filling the Online Application Form. 
• Please keep in safe custody the printout of the system-generated application form at least two copies. If possible make a downloaded copy on your computer/mobile also. 
• The Registration number and Password should also be kept in safe custody for future reference of your application status and for Re-printing of your online filled application form and e-Challan form. 
• After successful submission of the application, candidates should take a final print out of the application form and e-Challan (if the fee is paid online).
• Normally no request for change of any particular on the application form shall be entertained by the respective recruiting agency, therefore take utmost care while filling the application form. 

Conclusion

You have to very cautious while understanding and filling the application form for a particular government job notification. Candidates are advised to visit the official relevant websites for any updates from time to time.

It is advisable for all the candidates to see their email inbox and spam box regularly and prepare hard for getting their desired government job.

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